Welcome to the Student Services Wiki Page for Faculty!
The focus of Student Services is to support a positive experience for students during their academic journey. This includes reducing barriers and delivering transparent administrative processes. Our priority is to simplify academic and administrative policies, so that you can focus on the things that matter.
As faculty, it can be difficult to remember the non-academic policies that impact your classroom. For reference, we have outlined the services, policies and resources that are important for you.
- Get in touch with Student Services
Students who are registered with Student Accessibility Services (SAS) must show their instructors a letter outlining the accommodations required for exams and assignments. Accommodations should be adhered to but if you feel that the integrity of your course may be compromised, you may speak with a SAS disability counsellor to discuss alternative options.
Registered students are required to book exams with the Alternate Exam Centre by their deadline. For complete details, visit https://accessibility.students.yorku.ca/information-for-faculty.
Just a reminder to check your class list. Students who are not enrolled should not be sitting in classes or completing assignments. We understand that you may have non-enrolled students in your first class while they figure out their schedule. By the second week, students sitting in class should appear on your class list or receive permission from you by completing an Enrol with Instructor Permission form.
Students who have missed their final exam due to illness or other extenuating circumstances must complete the Deferred Standing Request Form. A representative from Student Services will notify you if a student has submitted sufficient documentation for a deferred exam. It is at the discretion of the area when the deferred exam will be held.
Outside of final exams, instructors can decide how best to accommodate missed tests or exams. Feel free to request documentation from the student to support their reason.
After the wait list has closed, the following two weeks is the Enrol with Instructor Permission period. Students must complete an Enrol with Instructor Permission form signed by you and submit it to Student Services. Permission is granted at your discretion regardless if space permits. Students can retrieve the form in the Academic Forms Database located in their MySchulich student portal.
Final grades should be submitted within five days of a final exam or assignment on Canvas.
Please only submit letter grades. Students who are not eligible for a deferred exam should have a grade submitted, not an “incomplete.”
Students must complete the relevant form to take an undergraduate (Guided) or graduate (Individual) independent study. These forms should be submitted to Student Services by the last day to enrol with instructor permission each term. Grades for independent studies should be submitted to Student Services by the end of the second week of the subsequent term.
Student Services will conduct pre-requisite checks close to the start of term and de-enrol students who do not meet the pre/co-requisite. Instructors can waive pre-requisites for students by signing an Enrol with Instructor Permission form.
We have dedicated undergraduate and graduate academic advisors to counsel students on academic and non-academic matters that are impacting their studies. Students may book online to meet with their advisor.
For a list of our advisors and their programs, visit https://schulich.yorku.ca/current-students/student-enrolment-services.
Do you think a student(s) has committed a breach in academic honesty?
Let us investigate while you get back to teaching. Send an email to our Academic Integrity Officer at firstname.lastname@example.org including the summary of the incident with supporting documentation.
Do you want to attract more students to your course or event?
Contact SSIR’s Communications Coordinator Nikeeta Machado at email@example.com with a draft announcement, and she’ll edit and design it for public consumption.
Student Services manages course enrolment for students in all programs. Students are given specific deadlines for when they can enroll in courses each term. Graduate students have until the end of the first week of classes. Undergraduate students have until the end of the first two weeks of classes to add courses while space permits.
If students have questions about their enrolment, please direct them to Student Services or email firstname.lastname@example.org. For faculty questions about their course enrolment, please contact the Director, Luba Pan at email@example.com.
Students Services manages course waitlists to support a fair and transparent enrolment process. Waitlists determine enrolment until the end of the first week of classes. There are several considerations when granting space from the waitlist. All questions regarding the waitlist should be directed to firstname.lastname@example.org.
Once the waitlist has closed, students will need to receive instructor permission to gain enrolment.
Students may submit an online petition if they wish to be granted an exception for a policiy or regulation based on extenuating circumstances. Questions regarding petitions can be sent to email@example.com.
Academic Handbook Library
Academic Handbook Library
Degree requirements and academic policies for each of Schulich’s programs can be found at this one-stop shop https://schulich.yorku.ca/handbooks/.
The Teaching and Learning website continues to be the primary resource for the academic needs of faculty. Here you’ll find resources to help you innovate teaching, particularly (in light of recent events) for remote course delivery.
Review academic policies, Faculty Council minutes, information on teaching performance, academic policies, important term dates, room booking links, governance documents, curricular development forms, and new faculty info.
Is there a story you would like us to include on the Blog? Send an email to our Communications Coordinator.
Term start and end dates, add and drop deadlines, university closures are just some of the important dates that you can find online.
For undergraduates, visit https://registrar.yorku.ca/enrol/dates (NOTE: undergrads have until the last day of classes to drop a course)
For graduates, visit https://schulich.yorku.ca/current-students/graduate-students/key-dates/
Faculty and students who have a complaint about the non-academic behaviour of a student (e.g. – harassment), can submit a formal complaint to OSCR. If a student has been found in breach of the Code of Student Rights and Responsibilities an investigation will be conducted and sanctions may be applied by a local adjudicator.
Thanks to Canvas, students can now upload their photo for the class list on their own. If you are missing a photo(s), instructors can contact the student directly to make the request. Note that it may take new students a little longer to get their photo uploaded while they went for their student accounts to be activated.